IMPORTANT INFORMATION FOR ALL GROUP CO-ORDINATORS
Just a reminder that each of you should keep a printout of the Incident Report Form, (if you need a printed copy then contact the Business Secretary) and check with group members personally if any of them have special health requirements they want to disclose. Groups which involve physical activities should also equip themselves with a first aid kit. You can claim for one through the treasurer if necessary.
The Trustees feel that it would be helpful for group coordinators to wear a badge or other form of identification so they can be easily recognised and prepared to stand up and identify yourself even if you have no group announcements to make.
We have access to a portable microphone system and a projector which your group can use.
THE BASICS
What happens in your group is your choice with your members, there are only a few basic requirements to which you need comply.
- Please keep a register and be aware that visitors to your group can only become regular attenders if they join Wirksworth and District u3a.
- Make sure you are aware of the health and safety and privacy requirements of the Third Age Trust which you can find on this site. It might be a good idea to print off and have to hand an incident form, especially if your group has trips out.
- Try as far as possible to make your group accessible to all. Think about physical access, transport issues and ease of audibility and sight when choosing a venue.
- On principle don't pay for regular group leaders or speakers. If your group wants an occasional paid session from an expert the financing of this must be agreed and organised with your members.
- Please don't hold on to large amounts of petty cash. Keep a simple record with the date, attendees and money in/out. Unless you have a specific target any balance you accumulate over £50 should be passed to the Treasurer. Larger items of equipment or room hire bills should be agreed and paid through the Treasurer.
- Try to keep your page on this site up to date and quickly remove out of date information.
- When choosing a time and date for your group meetings please use the timetable on this site and try to avoid busy days when your potential members might already be involved in other groups.
GROUP FINANCES
Groups should limit their petty cash to a maximum of £50 if meetings, trips or events that the group puts on cost more than this then the money should go through the main u3a account with members paying in to the account preferably via a bank transfer and expenditure being invoiced direct to the treasurer.
HELP AND RESOURCES
We are currently without a group co-ordinators' Support so if you require any advice (particularly on financial matters) please contact Hilary Hebron, Treasurer.
The u3a National organisation also has an extensive resources bank and a wide range of information and ideas available on line. See the U3A Tab on this site.